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One source of truth for every document.

Documents

Version control, approval workflows, automatic distribution. Everyone works from the current version. Outdated copies disappear.

Incoming Inspection ProcedureApprovedDraft
Doc No.DOC-0091
ResponsibleS. Mitchell
TypeWork Instruction
Version2
1. Purpose
This procedure defines the inspection requirements for all incoming raw materials and components before release to production.
2. Sampling Plan
Use AQL Level II sampling per ISO 2859-1. Critical dimensions require 100% inspection for new suppliers during the first three shipments.
3. Measurement Methods
Verify dimensions using calibrated CMM or digital calipers per the control plan. Record results in the inspection log with lot traceability.
4. Non-Conformance
Rejected material must be tagged, quarantined in Zone C4, and reported via Quality Alert within 4 hours of detection.
Approval
SMS. Mitchell
Pending
LRL. Roberts
Pending
Informed Employees
NameStatus
DHD. Harris
SentRead
KWK. Walker
SentRead
MPM. Parker
SentRead
JGJ. Grant
SentRead
RBR. Bennett
SentRead
Create
Approve
Distribute
Acknowledge

Wrong document, wrong version

The operator followed the work instruction taped to the machine. It was two revisions old. During the audit, three different versions surfaced from three different locations. The finding wrote itself: document control failure.

Now one version rules

TeamGuru creates a single controlled repository where every document has version history, approval workflows, and automatic distribution. When a procedure changes, the new version is pushed to everyone who needs it. Read receipts confirm they have seen it.

Full version control history
Approval workflows enforced
Automatic distribution on update
Read-receipt confirmation

Better together

The Documents module works on its own, but gets even better connected to the rest of TeamGuru.

Checklists

Audit checklists reference controlled documents so auditors always see the current approved version.

Skill Matrix

Procedure changes automatically flag which team members need retraining.

Leader Standard Work

Document review and approval are tracked as items in a leader's standard work.

Quality Alerts

Quality issues traced to incorrect procedures link directly to the document for revision.

Common questions

What file types are supported? +
TeamGuru supports all common document types: PDF, Word, Excel, images, and video. Documents can also be authored directly in the platform using a built-in editor.
Can we control who sees which documents? +
Yes. Document access is controlled by roles, departments, and teams. Sensitive documents can be restricted to specific user groups.
How does the approval workflow work? +
You define who reviews and who approves for each document type or category. Reviewers receive notifications, can add comments, and approve or request changes. Only approved documents are published.
Can we migrate existing documents from our current system? +
Yes. TeamGuru supports bulk import from file systems, SharePoint, and other document management systems. Version history can be preserved where possible.
Is there offline access? +
Documents can be downloaded for offline viewing. The system tracks which version was downloaded to flag when a user has an outdated local copy.

See Documents in action

Book a personalized demo and see how TeamGuru handles Documents for teams like yours.